The University of Texas at Austin Administrative Associate in Austin, Texas

Administrative Associate

Hiring department

Marine Science Inst

Monthly salary

$3,333+ depending on qualifications

Hours per week

40.00 Flexible from 800AM to 500PM

Posting number


Job Status Open

FLSA status Non-exempt

Earliest Start Date 06/18/2018

Position Duration Terminates on 12/31/2019

Position open to internal applicants only

Location Port Aransas, TX

Number of vacancies 1

General Notes

Position is located in Port Aransas, Texas.

Required Application Materials

  • A Resume is required in order to apply

Additional Information


Provide administrative support for the Gulf of Mexico Research Initiative DROPPS program. Responsible for complex office decisions, develop and plan work assignments, proof reading and compiling information for reports.

Essential Functions

Assist with quarterly and other required financial and progress reports. Assist with organizing conference calls and meetings, including assisting with meeting logistics, travel and other arrangements; maintaining communication with co-investigator. Maintain financial records and prepare quarterly financial and research progress reports. Assist with data management, maintenance and updating of web site, and with outreach activities as needed.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa, however, a minimum of one year of applicable experience is required. General knowledge of UT regulations. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and familiarity with marine science terminology.

Working conditions

May work around standard office conditions

May work around chemicals

May work around electrical and mechanical hazards

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Climbing of stairs

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

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