The University of Texas at Austin Administrative Program Coordinator - Secretary to the UT Staff Council in Austin, Texas

Administrative Program Coordinator - Secretary to the UT Staff Council

Hiring department

Financial & Adm Serv

Monthly salary

$2,837+ depending on qualifications

Hours per week

40.00 Standard from 800AM to 500PM

Posting number

18-05-17-01-9706

Job Status Open

FLSA status Exempt

Earliest Start Date Immediately

Position Duration Funding expected to continue

Position open to all applicants

Location Austin (main campus)

Number of vacancies 1

General Notes

None provided

Required Application Materials

  • A Resume is required in order to apply

  • A Letter of Interest is required in order to apply.

  • A List of 3 References is required in order to apply.

Additional Information

Purpose

To provide administrative and technical support to the UT Staff Council, including archiving decisions and committee projects, maintaining communication within the Council and with the wider UT campus, and acting as a spokesperson with administration on the Council's behalf.

Essential Functions

Strategize and build campus awareness of UT Staff Council, including maintaining and creating content on the Staff Council website, social media accounts, and official emails with the council and to constituents. Serve as technical administrator for nominations and elections, and assist Staff Council officers with meeting minutes, arranging logistics with guest speakers, booking rooms for meetings and maintaining the UTSC budget. Keep committee chairs on track with maintaining continuity in their projects by providing institutional knowledge to members of past committee decisions. Help connect committee chairs with UT departments and offices that may help them achieve their project goals and make every effort to remove blockades to progress. Organize and maintain the infrastructure of historical documents, administer online permissions to new and leaving members, serve as a liaison to the back end technical team. Administer the transfer of professional grant program funds to applicable staff members. Serve as a liaison for staff members who are not part of Staff Council by answering their questions, referring them to the correct department or person on campus, or bringing their concerns to the proper representatives.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree and three years of experience coordinating or administering a program. A minimum of one year of applicable experience, including experience at UT Austin, is required. Excellent written and verbal communication skills. Ability to engage others, work collaboratively, gracefully handle sensitive or confidential information, and provide feedback. Must be a self-starter and proactive in approach to the job. Experience editing websites using content management systems. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required experience. Experience with Wordpress and Drupal content management systems and writing and organizing content for the Web. Knowledge of Web-based practices and trends, online security and accessibility requirements for federally funded organizations. Experience as a project manager or trainer. Comfortable talking one-on-one with campus leaders. Excellent interpersonal, organizational, and time management skills.

Working conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Climbing of stairs

Works with Staff Council representatives, especially Officers and members of the Executive Committee. Interfaces with high-level administrators at UT. Will attend several meetings per month across main campus. Occasional travel required.

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

UT Austin is a Tobacco-free Campus