InterSystems PA / Administrative Assistant in Eton/Windsor, United Kingdom

The Administrative Assistant will provide a full range of administrative support and office coordination responsibilities to the Director of Sales, Manager of Sales Engineering and Education and the Client Engagement Director. You must be detail oriented; have a professional demeanour; strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.

  • Complex diary management, scheduling meetings across a wide geographical range.

  • Phone coverage (screen and route) for assigned departmental personnel

  • Maintain attendance tracking

  • Assist in calendar scheduling for assigned executives

  • Support key marketing events, usually 2 to 3 days working off-site with some travel involved (historically 2 per year)

  • Create and submit expense reports in a timely manner for assigned executives

  • Raise Purchase Orders and reconcile invoices

  • Schedule requested meetings, conference and video calls

  • Assist in planning InterSystems Events

  • Establish and maintain strong working relationships with other PAs and Administrators

  • Maintain office supplies as needed

  • Maintain department specific contacts (customers, vendors, contractors…etc)

  • Book travel arrangements and distribute itineraries for assigned executives

  • General document management (filing, faxing, scanning, printing…etc)

  • Proof read correspondence as requested

  • Maintain a variety of reports as directed

  • Organise catering for internal meetings

  • Compiling department specific materials and collateral as needed

  • Reception coverage upon request

  • Distribute mailings

  • Provide administrative cover for the EA to the UK Country Manager and admin support to different departments as needed

  • Inform manager of staff life events (birth, marriage…etc)

  • Special administrative projects as requested

  • Report general office maintenance needs to Facilities (Spills, lights out...etc)

  • Associate Degree or relevant experience

  • Proven ability to work in a high volume, fast-paced environment

  • Ability to communicate effectively whether via verbal or written communications with all levels of the organization

  • Possess high level of organization skills, flexibility, and strong attention to detail

  • Good proofreading and grammatical skills

  • Ability to work under pressure

  • A highly reliable, personable, energetic, professional attitude; willingness to do what it takes to get the job done correctly and on time

  • Advanced knowledge of Word and Excel is required

External Company Name: InterSystems Corporation

External Company URL: www.intersystems.com