UW HOSPITAL & CLINICS Senior Administrative Secretary - in MIDDLETON, Wisconsin
JOB REQUIREMENTS: Senior Administrative Secretary, Confidential - 18002185 DESCRIPTION/RESPONSIBILITIES: Join our team and be part of the talent that makes UW Health the best work and academic environments. The Senior Administrative Secretary Confidential is responsible for providing departmental administrative support to one or more Director(s) and may also assist Managers, Supervisors, and other employees within one or more departments. The position has primary responsibility for assisting in the effective operation of the office and coordinating a variety of activities within the department including purchasing, preparing department budget reports, and similar activities. At the Senior level, this position is responsible for providing training and guidance to lower level Administrative support jobs, managing departmental administrative projects, and using ingenuity and experience to address complex administrative issues that arise within the department. This position assists in scheduling meetings and preparing materials confidential meetings. Additionally, the incumbent has access to sensitive personnel information related to staff with performance issues, staff not passing probation, and staff on performance improvement plans and hiring/termination decisions. The Senior Administrative Secretary Confidential is expected to maintain confidentiality on all sensitive materials. Work Schedule: 100% FTE, 40 hours per week. Scheduled shifts are between the hours of 7:00 AM - 5:00 PM, Monday through Friday. Hours may vary based on the operational needs of the department. UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others. UW Hospital and Clinics benefits UW Health values and embraces diversity and is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability. ***** OTHER EXPERIENCE AND QUALIFICATIONS: REQUIRED SKILLS: Education: Minimum - High School Diploma or equivalent Preferred - Associate's or Bachelor's degree preferred Work Experience: Minimum - 4+ years' experience in an administrative support function Required Skills, Knowledge, and Abilities: * Expert knowledge of the principles of office management/procedures as applied to effective organization of office and department operations * Ability to train and guide lower level employees * Knowledge of basic to intermediate accounting and financial practices * Excellent computer skills. Experience with word processing, database and spreadsheet software programs required * Experience developing and maintaining filing systems * Excellent customer service abilities. Ability to establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public * Ability to communicate effectively both verbally and in writing * Ability to plan and organize the workflow in a busy office environment * Ability to be self-directed in accomplishing the coordination and decision making responsibilities of this position. Ability to work with minimal supervision * Resourceful in problem solving * Ability to review financial and operational reports to produce custom reports, trending reports and analyses * Ability to be organized and flexible in response to changing demands. Ability to handle a high volume of work under pressure * Ability to make appropriate and ***** APPLICATION INSTRUCTIONS: Apply Online: https://ars2.eq est.com/?response_id=a5466acb4dab83dc8a10adcc12403f2a Other: Applicants ONLY to apply via URL link provided!