University of Pittsburgh Financial Aid and Admissions Administrator in Pittsburgh, Pennsylvania

Position Information

Date Posted 05/17/2018

Open Until Filled No

Anticipated Application Deadline (Close date) 07/17/2018

Working Title Financial Aid and Admissions Administrator

Job Classification Administrator II

Department Name 35010-Med-Office of the Dean

Job Type Staff

Position Number 0005927

Hiring Range TBD based on qualifications

Position Description

The School of Medicine (SOM) is seeking a qualified candidate for the Financial Aid and Admissions Administrator position.

Financial Aid Responsibilities include, but are not limited to, counseling students on financial aid opportunities/programs and the SOM policies and procedures governing financial aid; and assisting in the awarding and processing of federal, state, University grants, and institutional and federal loans. The candidate will be responsible for reviewing the accuracy of financial aid applications (verification) and assisting with financial planning workshops for students (such as loan counseling and budgeting/debt management sessions). In addition, the candidate will assist in the creation/maintenance of policy/procedure handbook for the department, financial aid publications, and web information. This candidate will serve as the primary contact for outside scholarships and will be responsible for posting and communicating scholarship opportunities to students and applicants.

Admissions responsibilities will include, but not limited to, conducting informational sessions to prospective students during interview days and recruiting events; reviewing applications for potential interviews; preparing application summaries for the admissions committee; leading the team-based exercise during interview days; and maintaining the website and social media presence for the department.

The position also requires periodic travel, some of which will have overnight stays and may occasionally require attendance at school events in the evenings and on weekends.

A valid driver’s license is required.

Education Required Baccalaureate

Minimum Related Experience Level Required 2-3 years experience

Additional Education and/or Experience Essential to the Position

Excellent communication skills (written and verbal) are essential. Computer experience and proficient word processing and database management are required. Ability to work independently as well as with others in a team-based working environment, handle extremely confidential material, make decisions and display initiative. Knowledge of university policies and procedures along with departmental procedures preferred.

Required Licenses/Certifications

Child Protection Clearances

The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Background Check For position finalists, employment with the University will require successful completion of a background check.

Assignment Category Regular, Full-Time

Percent Effort 100

Scheduled Work Hours 8:00 a.m. - 4:30 p.m.

If Varied Work Schedule, Please Specify

If Part Time, Actual Standard Weekly Hours

Campus Pittsburgh

University Benefits

The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:

• Education benefits and a retirement plan with employer match

• Group medical insurance, life insurance, and optional vision and dental insurance

• Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)

• Time off benefits including vacation, sick and personal time

For more information regarding the University’s benefits package, please visit

Posting ID 158793

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Do you have a Bachelor's degree or will have completed one by the end of this current term?

  • Yes

  • No

  • How did you hear of this position at the University of Pittsburgh?

  • Career Development Center (CDC)

  • Chronicle of Higher Education

  • Commonwealth Workforce Development System (Formerly PA CareerLink)


  • Currently a University Employee



  • Pitt Career Services

  • Pittsburgh Post Gazette

  • Pittsburgh Technology Council

  • PittSource Search

  • Referral (Friend, University Employee, etc.), please specify below




  • Internet Search

  • Other: (Please specify below)

  • Please specify from above (if applicable):

(Open Ended Question)

Applicant Documents

Required Documents

  • Cover Letter

  • Resume

Optional Documents