EXCHANGE BANK Trust Administration Assistant in Santa Rosa, California
Location: Santa Rosa, CAPOSITION SUMMARY:Provide account maintenance and administrative assistance to the Trust Officers in managing portfolios of personal trust, agency and IRA accounts. ESSENTIAL FUNCTIONS:Account Maintenance: 50%-Manage daily cash flow of accounts using the Daily Cash Report, initiate money market and cash transfers to avoid overdrafts as needed.-Process daily mail and recommend action on items received to Trust Officer.-Update pending disbursements and trust master records for newly received invoices.-Forecast client cash needs forward 30 days against reserves and provide estimates of liquidity needed to Trust Officer.-Review all prior day account transactions for accuracy and completeness and advise Trust Officer of any discrepancies.-Perform routine account file maintenance including imaging, paper filing, research and retrieval.-Serve as liaison between Personal Trust and Trust Operations on issues related to account maintenance and transactions. Direct calls and requests to appropriate Trust Officer. Administration: 40%-Answer calls and direct client inquiries to assigned Trust Officer.-Perform research as needed in response to client inquiries and prepare routine written correspondence on behalf of Trust Officer.-Prepare tax spreadsheets to track tax information, gains, losses, and payments made from trust accounts and in partnership with Trust Officer review and allocate this information based on tax law.-Prepare required back up documentation for annual account reviews and provide to Trust Officer.-Receive discretionary requests from parties to the trust and prepare documentation as needed and provide to Trust Officer.-Create and maintain master tax spreadsheet for oversight and tracking of trust tax reporting.-Prepare required forms for reporting to Trust Operating Committee for account acceptance, account opening, account closing, etc. as requested by Trust Officer.-Assist account officer with collection and set up of assets including setting up new accounts, sending updated memos to brokerage accounts, creating spreadsheets for payments. Non-Essential Functions: 10%-Maintain orderly workflow in the absence of assigned Trust Officer.-Perform special projects and research as assigned.-Perform other duties as assigned. SUPERVISORY RESPONSIBILITIESNone Knowledge, Skills and Abilities:-Knowledge of modern office administration methods and practices.-Skill operating a personal computer including word processing, spreadsheet and presentation software.-Basic mathematical calculation skills. Physical Requirements:-Ability to stand, bend, stoop, sit, walk, twist and turn.-Ability to occasionally lift up to 25 pounds.-Ability to use a computer keyboard and calculator.-Work environment is indoors with majority of time spent in seated position at desk. Education and Experience:A combination of education and experience equivalent to an Associates degree in accounting, business administration, or related field; and knowledge typically gained from two years administrative support experience.To view the job description in its entirety and to apply, please go to www.exchangebank.com, click on About, then Careers.Who We AreEstablished in 1890, Exchange Bank is one of the most unique community banks in the United States because of our history, ownership and legacy. Our employees enjoy a work environment that values a work/family balance, encourages community involvement and provides a competitive compensation and benefit package.Our Mission - From generation to generation, we invest in people, business and community to build a strong future. Commitment andndash; Respect andndash; Integrity andndash; Teamwork EXCHANGE BANK IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYERAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.