Metropolitan Council Program Technical Specialist (Administrative Support)_11247616_mc in St. Paul, Minnesota
SALARY Hiring Range: $26.75 to $28.87 Hourly/ $55,640 to $ 60,050 Annually Full Salary Range: $26.75 - $36.43 Hourly $55,640.00 - $75,774.00 Annually We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website. We are committed to supporting a diverse workforce that reflects the communities we serve. About Us: Join an award-winning wastewater industry leader in protecting our environment! Metropolitan Council Environmental Services (MCES) is an operating division of the Metropolitan Council. MCES operates and maintains the wastewater collection and treatment system for the Minneapolis-St. Paul seven-county metropolitan area, which includes approximately 600 miles of regional sanitary sewers and eight regional wastewater treatment plants. MCES treats an average of 250 million gallons of wastewater daily, providing cost-effective service to more than 2.6 million people in 109 customer communities. MCES treatment plants consistently earn state and national awards for complete compliance with their environmental permits. MCES also is nationally renowned for its superior work monitoring air and water quality and planning for a long-range water supply to meet future demand. To find out how the Metropolitan Council and the Environmental Services division serve the Twin Cities region, please click on the links for more information: https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx and https://metrocouncil.org/Wastewater-Water.aspx. What you would do in this job: The Environmental Services division is seeking a Program Technical Specialist who will support the Maintenance, Warehouse and Security Department. This position supports the department director, managers and staff of approximately 115 employees. This position provides the highest level of administrative support for the Maintenance, Warehouse, & Security Department by independently completing complex administrative and technical tasks or actions associated with supporting the division, department or manager. The person in this position must have a high level of detail, use sound judgment to interpret guidelines, maintain confidentiality and sensitivity, create and edit high-level meeting minutes, adapt procedures, and decide approaches to resolve specific problems. The ability to be flexible, multi-task, and to be professional in stressful or deadline-oriented situations is important. Composes original correspondence not requiring the supervisor's personal attention; screens/processes/tracks correspondence; develops agendas. Assists Manager in preparing department budget and monitor and tracks the budget and expenditures. Coordinates large and complex conferences/meetings/programs and recognition events. Makes complex scheduling arrangements involving multiple parties and conferences under minimum direction; sets up and cancels meetings based on knowledge of the subject and attendees; takes minutes at meetings, and recognizes and identifies what information can be disseminated and to whom; arranges for special room or equipment needs and/or multiple locations and individuals. Prepares purchase requisitions and tracks approval processes for various purchase orders, departmental internet technology requests, and administrative documents. Creates required safety courses in Learn Center for department staff and enrolls employees for off-site training. Reconciles monthly P-card statement and attaches all necessary documentation. Reviews timekeeping on a bi-weekly basis for the department. Coordinates and monitors the Machinist Apprenticeship program. Maintain electronic and physical filing systems including coordinating the transition of paper records to electronic storage. Other related duties as assigned.