State of Oregon Administrative Specialist 1 in Tualatin, Oregon

Administrative Specialist 1

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Administrative Specialist 1

Salary

$2,647.00 - $4,022.00 Monthly

Location

Tualatin, OR

Job Type

Permanent

Department

Board of Nursing

Job Number

OSBN18-06OC

Closing

6/6/2018 11:59 PM Pacific

  • Description

  • Benefits

  • Questions

Description

The Oregon State Board of Nursing is looking for an experienced candidate to support the Investigations Department in a fast-paced, collaborative environment. This is a permanent, full-time position located in Tualatin.

This position is represented by the Service Employees International Union (SEIU/OPEU).

Effective November 1, 2016 Public Employee Retirement System (PERS) eligible SEIU represented employees will have their base salary increased by 6.95%. Upon PERS eligibility, SEIU employees pay the employee 6% contribution to PERS.

The Mission of the Board is to safeguard the public's health and well-being by providing guidance for, and regulation of, entry into the profession, nursing education and continuing safe practice. The OSBN, with the help of its staff:

  • determines licensure and certification requirements;

  • interprets the Oregon Nurse Practice Act;

  • evaluates and approves nursing education programs and nursing assistant training programs;

  • issues licenses and renewals;

  • investigates complaints and takes disciplinary action against licensees who violate the Oregon Nurse Practice Act;

  • maintains the nursing assistant registry; and, administers nursing assistants competency evaluations;

  • imposes disciplinary sanctions for nursing assistants;

  • provides testimony to the legislature and other organizations as needed.

This position assists Investigators with cases of possible violations of the Nurse Practice Act. Obtains records, assist in building cases for Investigators, and participates in hearings process.

Duties & Responsibilities

Principal duties include, but are not limited to:

Hearings Process Duties:

  • Determines records needed to be obtained and build case files based on relevance to case.

  • Prepare referral forms and case files for Office of Administrative Hearings, Department of Justice, Licensee and Opposing Council when Licensee requests a hearing.

  • Builds files for investigatory Board decision.

  • Coordinates and schedules hearings.

  • Track relevant timeframes, documents, and record Proposed Final Order.

  • Assist Investigator with Proposed Order to present to the Board for issuance of a Final Order.

Case Management:

  • Review cases with investigator and determine required records prior to issuing subpoena.

  • Prepares drafts initiate final versions of correspondence, subpoenas, orders, stipulations, notices, motions, findings of fact and other legal documents at the direction of the investigator.

  • Scan documents into CRM.

  • Pull records from Oregon Judicial Information Network (OJIN) and Oregon eCourt Case Information Network (OECI).

  • Orders and sends investigative case files to and from archives.

  • Research and obtain relevant court documents, police reports, employer information, witness interview information and reports from other agencies.

  • Track, collect and organize relevant documents and follow up as needed to ensure receipt of information.

  • Provide backup support to other investigations administration staff.

  • Schedules investigations interviews with certification holders, licensees and attorneys with investigators.

Case Preparation:

  • Inform Investigator of potential immediate public safety risks

  • Monitor investigative process deadlines to ensure timely action.

  • Use judgment on information disclosed due to confidential nature and display sensitive information as warranted.

  • Keep Key staff apprised of key information related to cases or program activities and ensure information or materials meet time sensitive deadlines.

Working Conditions:

Work is performed in an open office environment using a computer and telephone for long periods of time. Work is subject to interruption. Interactions may, at times, include angry certificate holders, applicants for certification, or the public. There is ample opportunity to work with people from diverse educational and cultural backgrounds. Must be able to speak clearly, answer questions, elicit information, and take appropriate action.

Qualifications, Required & Requested Skills

MINIMUM QUALIFICATIONS (Required Skills)

  • Three years of clerical/secretarial experience that included:

  • Two years at a full performance level performing typing, word processing, or other generation of documents; and

  • Lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the two years at the full performance level.

DESIRED ATTRIBUTES

Preference will be given to candidates with proven experience in program data management and coordinating stakeholder/rules meetings.

  • Experience collecting, maintaining, organizing and reporting data in both a informational and narrative format.

  • Experience providing administrative support for stakeholder/rules management meetings including recording outcomes, and distributing materials.

  • Experience using spreadsheets, document and reporting writing software.

  • Skill in making independent judgments and decisions concerning a course of action to be taken.

  • Strong organizational skills.

  • Ability to work with a diverse population.

  • Experience responding to multiple inquiries regarding routine and non-routine issues and providing excellent customer service.

  • Excellent time management and prioritization skills.

  • Excellent verbal and written communication skills.

  • Experience remaining productive and taking initiative for tasks with little direction from others.

Additional Information

How to Apply

  • To apply for this position, follow the "Apply" link above and complete the Oregon employment application online.

  • All application materials must be received by the closing date and time posted on this announcement.

  • Answer all the supplemental questions. Your answers to the supplemental questions must be consistent with your described work experience.

  • You may be disqualified if your work history does not include information used to meet minimum qualifications and to answer supplemental questions.

Complete Application

The application must include work experience that supports how you meet the minimum qualifications and requested skills. A resume (attached or text) will not replace the work experience section of the application.

Only complete applications will be considered. Be sure to answer all supplemental questions and attach required documents to your electronic application.

Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

Transcripts

If you are using education (a degree or coursework) to qualify for this position, transcripts must be submitted for all required or related courses. (A copy of your diploma will not substitute for the required transcripts.) Transcripts can be official or unofficial at time of application. If you are using your education to meet the minimum qualifications and do not attach your transcripts your application may be removed from consideration.

For application purposes, scanned copies are acceptable. Transcripts must be from an accredited institution and clearly show (1) your name, (2) the name and address of the institution, (3) the degree received and date conferred, and (4) required courses completed with a passing grade. The official or original degree documentation may be requested for education validation.

Criminal Records Check

Employment is contingent on the outcome of a state and national criminal records check which will include fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of the offer or termination of employment. You have the opportunity to complete or challenge the accuracy of the information contained in the FBI identification record. The procedure for obtaining a change, correction, or updating an FBI identification record are set forth in Title 28, CFR, 16.34.

Work Authorization

The Oregon Board of Nursing does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

Veterans' Preference

Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference you MUST attach appropriate documentation as outlined by the Department of Administrative Services at the following website http://www.oregon.gov/jobs/Pages/Vet-resources.aspx or you may call the Oregon Department of Veterans' Affairs at 1-800-692-9666.

Protect Your Confidential Information

To protect your confidential information, please redact (black out) your social security number on all documents before attaching them to your application.

Email Address

You must have a valid email address to apply for jobs with the Oregon Board of Nursing. All communication regarding your application and status will be done by email.

If you do not currently have an email address and do not know where to go to get one please refer to our Applicant Frequently Asked Questions web page and scroll to the Getting Started section. Find the "I don't have an email address. What can I do" question to view information on where you can get a free email account. The State of Oregon does not endorse any particular provider.

Contact Information

For additional information about this opening you may contact Jeri.Hemmer2@state.or.us.

If you need an alternate format in order to complete the application process, please contact us at (971) 673-0641 or Jeri.Hemmer2@state.or.us. Be prepared to describe the alternate format needed.

Special Information

  • Note: All application materials will be reviewed for communication at a professional level with attention to proper grammar, spelling, and punctuation.

  • Only candidates who meet the qualifications for this position and with work experience most closely meeting the requested skills (desired attributes) of this position will be invited to an interview.

  • Be sure to attach all required documentation listed above. Failure to attach the required documentation may result in your application being removed from further consideration.

  • The compensation on all announcements may change without notice.

The Oregon Oregon Board of Nursing is an Equal Opportunity, Affirmative Action employer, committed to workforce diversity.

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members

  • $5,000 in employee basic life insurance

Retirement benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

  • Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

  • 24 hours personal leave earned each fiscal year

  • Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

  • Term life (employee, spouse or domestic partner, and dependents

  • Long-term and short-term disability

  • Accidental Death and Dismemberment

  • Long-term care (self and eligible family members)

  • Flexible spending accounts

  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.